In any business, it’s not impossible to have guests and clients over for meetings and deals, so it is important to have the meeting room prepared before the guests can enter. While it’s mandatory to include meeting rooms in cleaning checklists, even if rarely used, it should be done with precision and efficiency. You can always entrust it with professional cleaning companies and trust that they will do a better job compared to janitorial services.

However, professional deep cleaning shouldn’t be done daily – since it’s not feasible and at the same time, too much work. You can instruct your cleaning staff to handle simple steps in making the meeting room welcoming and clutter free. Here is a checklist of what’s needed to be done whenever there’s a visitor coming in.

Effective steps you can take to make your meeting room feel welcoming:

• Enhance Ventilation. No one wants to stay in a room that feels hot and stuffy, always make sure that there’s proper ventilation for the entire room. A bonus would be to turn on a diffuser and put in some drops of organic essential oils to make the room feel cozy. Not only does it make the room smell good, it also makes the room feel more warm. It will make the room feel less stale and tense. It would also make the room remain fresh if there’s no food served during meetings, it can maintain the cleanliness as well.
• Tidy Things Up. Annoyed by the wires and the knick knacks on desks? Maybe instruct your staff to clear out the items on the desk, properly organise wires and gadgets accordingly, and have it arranged according to convenience. Throw away markers that are either broken or dry, and clear out the trash cans in the room. Maybe it’s also time to check the window sill and see if there’s something in it that will be nasty to look at. Wipe surfaces and dust the sills to make sure it looks new and shiny when the guests arrive.
• Clean Up the Rest. This means wipe all surfaces, apply safe cleaning agents on it, and make sure it dries properly. Depending on what kind of floor you have for the meeting room, carpets should be vacuumed and the tiles should be dry swept and mopped with water and solution. Dirty floors can be distracting and it sometimes can be noticed right away since it occupies most of the room.
• Something Nice. Feeling that the room is kinda bare? Maybe add something that adds colour in the room and make it stand out from the rest of the rooms. Add some potted plants or maybe a vase of exotic flowers just to add personality in the room. A colourful painting will also make it look great and might even be a conversational piece during a break – it pays to build a relationship with your client!